QUESTION:  How many A4 single function or multi function devices within the FEDERATION? 

RESPONSE:  88 

QUESTION:  Do you lease/rent or purchase these devices? 

RESPONSE:  Lease multi-function. Buy single function. 

QUESTION:  If leased/rented what is the annual lease/rent charge? 

RESPONSE:  £41,000 

QUESTION:  Are these devices covered under a support and maintenance contract? 

RESPONSE:  Yes 

QUESTION:  What is the length of the A4 device support contract, if any? 

RESPONSE:  One year rolling 

QUESTION:  Please could you also supply the start and end dates? 

RESPONSE:  Variable due to nature of the business. Most run Jan-Dec 

QUESTION: If the devices are not covered under a support contract, how much does the FEDERATION spend on consumables in the last financial year? 

RESPONSE:  NA 

QUESTION:  What is the total mono print volume per annum? 

RESPONSE:  Variable depends on business need 

QUESTION:  What is the total colour print volume per annum? 

RESPONSE:  Variable depends on business need 

QUESTION:  What is the number of A3 capable MFD’s or Photocopiers within the force? 

RESPONSE:  58 

QUESTION:  Do you lease/rent or purchase these devices? 

RESPONSE:  Lease multi-function. Buy single function. 

QUESTION:  If leased/rented what is the annual lease/rent charge? 

RESPONSE:  £41,000 

QUESTION:  Are these devices covered under a support and maintenance contract? 

RESPONSE:  Yes 

QUESTION:  What is the length of the A3 device support contract, if any? 

RESPONSE:  One year rolling 

QUESTION:  Please could you also supply the start and end dates? 

RESPONSE:  Variable due to nature of the business. Most run Jan-Dec 

QUESTION: If the devices are not covered under a support contract, how much does the FEDERATION spend on consumables in the last financial year? 

RESPONSE:  NA 

QUESTION:  What is the total mono print volume per annum? 

RESPONSE:  Variable depends on business need 

QUESTION:  What is the total colour print volume per annum? 

RESPONSE:  Variable depends on business need 

QUESTION: Does the FEDERATION use a managed print solution, if so, please could you identify this solution? 

RESPONSE:  No 

QUESTION: Does the solution fall under the same contract as the MFDs or A4 devices as a fully managed solution? 

RESPONSE:  N/A 

QUESTION:  Which procurement route or framework was used to procure this service? 

RESPONSE:  PFEW’s internal procurement framework 

QUESTION:  Does the FEDERATION have one or more onsite print rooms? 

RESPONSE:  No 

QUESTION: If the FEDERATION has an onsite print room, is this part of the contract for the MFDs? 

RESPONSE:  N/A 

QUESTION:  How many staff work in the print room (s)? 

RESPONSE:  N/A 

QUESTION: Please can you specify the devices/brand/model numbers of the print room devices, if any? 

RESPONSE:  N/A 

QUESTION: If different from the MFD contract, what is the length of the print room device contract(s)? 

RESPONSE:  N/A 

QUESTION:  If applicable, what are the start and end dates for the Print Room contract(s)? 

RESPONSE:  N/A 

QUESTION:  If applicable, what is the annual lease/rent charge? 

RESPONSE:  N/A 

QUESTION: If separate from the MFD contract, Which procurement route or framework was used to procure this contract(s)/service? 

RESPONSE:  N/A 

QUESTION:  What is the total mono MFD/copy volume per annum? 

RESPONSE:  N/A 

QUESTION:  What is the total colour MFD/copy volume per annum? 

RESPONSE:  N/A 

QUESTION:  Does the FEDERATION have any inbound/outbound mail solutions or service in place? 

RESPONSE:  No 

QUESTION:  If so, please could you detail this solution or service? 

RESPONSE:  N/A 

QUESTION: Could the FEDERATION please confirm which content and document management solution is currently in situ? 

RESPONSE:  SharePoint 

QUESTION: Who is the person(s) within the FEDERATION responsible for the MFD's, print  contract(s)? Please could you provide their title and their contact details. 

RESPONSE:  Shailesh Nair, Head of IT. it.enquiries@polfed.org 

QUESTION: Who is the person(s) within the FEDERATION responsible for purchasing content and document management software? Please could you provide their title, and their contact details. 

RESPONSE:  Shailesh Nair, Head of IT. it.enquiries@polfed.org