What time does my working day start?
The force duty day is set by the Chief Constable to start at 0700 hrs.
Why is that important?
Rest days start at the end of the working day and not at the end of a tour of duty. You therefore need to know when you can start to accrue rest day enhancements as opposed to overtime rates.
Also, you need to know at what time your rest day ends and a working day starts for overtime purposes. See 'Advance of Hours' below.
When can I claim overtime?
There are several ways in which to work overtime: please read the below for more information.
Working from a night shift into the first rest day
The rest day starts at the end of the working day and not at the end of your tour of duty. i.e.0700 hrs.
If you work into your first rest day directly from a tour of duty, you should claim the time worked up to the first hour of that rest day at time and a half, in increments of completed 15 minutes. After the first hour, you should then claim a minimum of 4 hours at time and a half. You do not need to lose the first half an hour (i.e. casual or pre planned) as rest day working is not subject to this requirement.
Working on a public holiday
If you're required to work on a public holiday, you can claim whatever hours you've worked at double time. If you are told to work a public holiday with less than 8 days' notice, you can claim double time for the hours worked and another day off.
Reinstatement of a cancelled rest day or public holiday
If you're told of a requirement to work on a rest day or public holiday but are then informed that the requirement for the cancellation has ceased to exist, the following applies:
If you've been given more than 8 clear days' notice of the reinstatement of the rest day or public holiday, you should take the rest day as normal.
If you've been given less than 8 clear days' notice of the reinstatement of a rest day or public holiday, you can either take the day off as normal or work the day at the appropriate rate. The appropriate rate for a rest day is the rate at which the day was cancelled. Therefore, if you're told with 3 months notice that you will have to work a football match but then, 6 days prior to the event, the day is reinstated, you would be able to work it at flat rate with another rest day being re-scheduled. If you were cancelled for the day with only 12 clear days' notice and it was reinstated with less than 8 days' notice, you would be able to work the day at time and a half.
Can I claim travelling time?
If you're recalled to duty or work on a rest day without appropriate notice (i.e. if you're being paid overtime for the duty), you can claim travelling time as long as the period of duty together with the travelling time does not exceed 6 hours. If it does, you cannot claim travelling time.
You are not entitled to claim travelling time when working into your first rest day directly from a tour of duty.
Do you have to take time off in lieu?
No. The choice of whether you take payment for overtime worked or time off in lieu is your decision. If you choose to take time off in lieu, i.e. you put the time on your card, the time should be taken within a 3 month period following the week in which that day is worked or paid at the appropriate rate.
Are there any local agreements in respect of lower rates of overtime?
No, Gwent Police Federation would never negotiate a local agreement for officers to receive less than they were entitled. If you are required to work on a rest day you cannot be paid time and a third or flat rate. If you are required to work on at the end of a shift you cannot be paid a flat rate.
What happens if I a supervisor refuses to authorise my overtime at the end of my shift?
If you have work outstanding then you should provide the supervisor with a summary, hand over any documentation / information and advise the supervisor that you will unable to remain on duty and that he /she will need to ensure that the task is completed by another officer. It is not fair for you to work uncompensated.
Working on a rest day
If you are required to work on a rest day, you are entitled to overtime at the appropriate rate. The appropriate rate is as follows:
The exception to this would be 'special duty' where time and a half is paid even though more than 15 clear days' notice have been given.